Notary Services Policy

The Harris-Elmore Public Library and Genoa Branch Library offers free limited Notary Public services for the benefit of the community during regular library hours, and ending fifteen minutes prior to the time of closing. Appointments are not required, however, verifying that a Notary is available is suggested by calling 419-862-2482 (Elmore) or 419-855-3380 (Genoa).


Notary Guidelines:

  • Please bring a valid, government-issued photo ID and unsigned documents to be notarized. Documents must be signed in the presence of the notary in order to be valid (ORC Section 147).

  • Please complete all information above the signature line completely.

  • Patrons must bring their own witnesses, if needed. The library does not provide witnesses and witnesses may not be solicited from staff or customers using the library.

  • Documents to be notarized must be in English.

  • Documents to be notarized must contain a Notary Public jurat or acknowledgement.

  • The Library provides only basic Notary Public Services and is not able to notarize more than 3 documents per visit.

  • Notaries cannot pre-date or post-date an action, prepare a legal document, give advice on legal matters, or notarize documents in which they have a personal interest.

  • Notaries will not provide service if the customer, document, or circumstances of the request for notary service raise any issue of authenticity, ambiguity, doubt, or uncertainty for the library. In this event, the library notary may, at his or her sole discretion, decline to provide notary service.

  • The Library’s free notary service is intended for simple documents (auto titles, etc.) that do not require special expertise.

 

Documents we will not notarize:

  • Real estate transactions including mortgage and housing refinance
  • Documents, including Quit Claim Deeds.

  • Wills

  • Notary protests

  • Employment eligibility verification, Homeland Security I-9 Forms

  • Documents written in any language other than English

  • Auto titles without buyer address and name (state law requires this section be completed, regardless of circumstance.)

 

We reserve the right to refuse notarizing documents for any legal reason.

Approved by the Board of Trustees

April 13, 2020

Contact Info

Harris-Elmore Public Library

328 Toledo St.

P.O. Box 45

Elmore, OH 43416

Phone:  (419) 862-2482

Fax:  (419) 862-2123

Library Hours

Monday - Friday: 9am-5pm

Saturday-Sunday: CLOSED

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