TEMPORARY FAMILY MEDICAL LEAVE ACT (FFCRA) POLICY

 

Statement of Policy

Under the Families First Coronavirus Response Act (FFCRA), eligible employees may request up to twelve (12) weeks of emergency family and/or medical leave for qualifying reasons related to COVID-19 with job protection and no loss of accumulated service provided the employee meets the conditions outlined in this policy.

 

This policy is temporary and is in effect between May 11, 2020 and December 31, 2020.  The expanded FMLA leave provided by this policy is not in addition to FMLA leave available for other FMLA qualifying conditions.  The Harris-Elmore Public Library is not eligible for traditional FMLA leave as there are less than 50 employees.

 

Definitions

As used in this policy, the following terms and phrases shall be defined as follows:

 

1. “Qualifying need related to a COVID-19”: employee is unable to work (or telework) due to a need for leave to care for the son or daughter under 18 years of age of such employee if the school or place of care has been closed or the child care provider of such son or daughter is unavailable due to COVID-19.

 

Eligibility

To be eligible for leave under this policy, an employee must meet all of the following

conditions:

 

1. Worked for the Harris-Elmore Public Library or Genoa Branch for at least thirty (30) days prior to the

commencement of the Extended FMLA.

 

2. Employees who have been furloughed or laid off are not eligible for Extended FMLA leave.

 

Use of Leave

Leave under this policy is limited to circumstances where an employee is unable to work (including telework) due to the need to care for the employee’s child because the child’s school or place of childcare has been closed or the childcare provider of the child is

unavailable due to COVID-19. The child must be under the age of 18, or over the age of 18 and incapable of self-care because of a mental or physical disability.

 

Employees taking leave under this policy must be present with the minor children at home during regular work hours and otherwise act in a manner consistent with the need for such leave.

 

Procedures for Requesting Extended FMLA Leave

Requests for Extended FMLA leave must be submitted in writing as soon as practicable after the commencement of leave using a form provided by the Harris-Elmore Public Library.

The employee must follow the regular reporting procedures for each absence.

The Harris-Elmore Public Library reserves the right to require documentation verifying

that the need for requested leave meets the conditions set forth in this policy.

 

Duration of Leave and Compensation

Eligible employees are eligible for up to twelve (12) weeks of Extended FMLA leave.

The first 10 days (or two calendar weeks) of Extended FMLA leave are unpaid, but eligible employees may use emergency paid sick leave during these first 10 days to avoid loss of income. Employees eligible for Extended FMLA leave pursuant to the First FFCRA in order to care for the employee’s child as outlined in Section D above shall be eligible for to up to ten (10) weeks of expanded family and medical leave paid at two-thirds the employee’s regular rate of pay for the number of hours the employee would otherwise be scheduled to work (with a maximum payment of $200 per day and $12,000 total). Employees may supplement paid Extended FMLA leave with other accrued leave so that they are receiving their full regular rate of pay at the discretion of the Harris-Elmore Public Library.

 

Reinstatement

Employees who take leave under this policy will be reinstated to the same or a similar

position upon return from leave except that if the position that the employee occupied prior to taking Extended FMLA leave is not available due to an action that would have affected the employee regardless of whether the leave was taken.

 

Retaliation

Employees will not be retaliated against for exercising their rights to leave in accordance

with this policy.

 

Expiration

This policy is temporary and will be effective May 11, 2020 and expire on December 31,

2020 as per the Board of Trustees

FORM TO REQUEST THIS TYPE OF LEAVE

Contact Info

Harris-Elmore Public Library

328 Toledo St.

P.O. Box 45

Elmore, OH 43416

Phone:  (419) 862-2482

Fax:  (419) 862-2123

Library Hours

Monday - Friday: 9am-5pm

Saturday-Sunday: CLOSED

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